DURATION: 12 Months
COSING DATE: Not Specified
LOCATION: Across South Africa
INTRODUCTION
Our company is looking for a suitably qualified and experienced Junior Receptionist / Administration to join our dynamic team. This is a 12 Month Contract to permanent position.
PRIMARY PURPOSE OF THE JOB
- To provide reception tasks on behalf of the company.
- To provide administration tasks on behalf of the company.
DUTIES & RESPONSIBILITIES
- Supervision & control of telephone system & functions.
- Front of house -Maintenance of the Reception &Showroom area.
- Office service.
- Meeting and event assistance.
DETAILED DESCRIPTION
- Answering of the telephone and transferring of calls, taking of messages and relaying messages via email to the relevant staff members.
- Report faulty telephone lines and equipment to the service provider.
- Review and update staff and clients contact numbers on a regular basis.
- Greet and welcome visitors to the office and informing the relevant staff member of their presence.
- Monitoring and ensuring that the reception / showroom area is kept in a state of readiness, projecting a business image.
- Check and sign for deliveries, before informing the relevant staff members of their arrivals.
- Ensure collections are packed and ready for the client with the relevant paperwork.
- Ensure office supplies (Stationery & Kitchen supplies) are maintained; Task includes ordering new supplies & maintaining stock levels.
- General administration.
- Professional and Presentable to staff and visitors.
- General filing of supplier invoices.
- Teas and Coffees for staff and visitors from time to time.
- Assist with refreshments during meetings and functions.
- Taking and drafting of minutes if required.
- Assistance with general housekeeping.
EDUCATION
- Min: Senior Certificate
- Ideal: Tertiary education (Secretarial or Administration diploma)
SKILLS AND PERSONAL QUALITIES
- Good Communicator in English speech and writing
- Excellent command of English (spelling and grammar)
- Good Keyboard skills
- Good computer skills and able to utilise Microsoft & Windows software packages
- Able to prioritise work and multi task
- Accuracy and attention to detail
- Good Organisation skills
- To work well independently and also as be part of the team
- A pleasant and Friendly manner
- Work well under pressure and be able to meet deadlines
- An awareness of other cultures. (We are an international company)
- An awareness of the needs of people with different disabilities