Job Summary

The Clicks Group is seeking qualified candidates for the role of Administration Clerk, based at Clicks Head Office in Cape Town within the Finance department (Accounts Payable). This role reports to the Finance Supervisor.

Position Summary

Industry: Wholesale & Retail Trade
Job Category: Creditors

Job Purpose

The Administration Clerk ensures that all Accounts Payable documents are accurately filed, securely stored, and readily accessible for retrieval, while following Standard Operating Procedures and adhering to internal controls. This role includes identifying and reporting inefficiencies, risks, and deviations.

Key Responsibilities

Prepare, scan, and file supplier invoices accurately for invoice processing and audit or query purposes.
Accurately index documents within required timeframes to ensure they are easily retrievable.
Provide accurate and timely feedback for weekly reporting.
Sort and label correspondence from stores daily for offsite storage.
Maintain the filing area according to legislative requirements and company policies.
Identify and report errors or discrepancies on invoices that conflict with legislative requirements.
Escalate any store or distribution center discrepancies or non-compliance issues as identified.

Minimum Requirements

Education & Experience:
- Matric / Grade 12 (essential)
- Proficient in MS Office Suite
- Knowledge of Onbase (advantageous)
Skills & Knowledge:
- Strong verbal and written communication skills
- Computer literacy in MS Outlook
- Understanding of legislative requirements related to invoices
- Good time management and high work standards
- Ability to follow rules and procedures

Essential Competencies

Delivering Results and Meeting Customer Expectations
Following Instructions and Procedures
Coping with Pressures and Setbacks
Achieving Personal Work Goals and Objectives

How to Apply
Interested candidates should submit their application by 18 November 2024.

Clicks Group: Administration Clerk (Creditors)